Spell Checking

Spell Checking includes Live Spell Checking, a Thesaurus, and a Spelling Options dialog.

These features are available from the following icons: Spell Checking iconsThese are for Spelling, Thesaurus and Spelling Options.

These features are available in the Text Editor which can be used to edit text in:

o Media Manager

o GenBase description

o GenBase Copyright

o Attribute memo fields

o Source memo fields.

 

By clicking the Spelling icon the program imediately starts to spell check your document. The spelling checker uses the default dictionary which is an American dictionary.

If you want to use another dictionary as your main dictionary or use an additional dictionary you will need to firstly click on the Spelling Options icon.

Then go to the tabsheet Language. Then click on the button 'Locate Dictionaries'. Navigate to where the Spell folder is located. You should see choices such as:

o English (Australian)

o English (British)

o French

o German - Ghost Texter

o Neue deutsche Rechtschreibung

o Latin

o Spanish.

 

Check each dictionary that you want as an additional dictionary.

However, if you want to use another dictionary, as your main dictionary, choose the language from the 'Language settings' group box.

Other dictionaries are available, so ask us about those.

 

Spell Checker

 

When the spell checker runs it skips those words that are in the dictionary you are using, and are spelt correctly.

It will stop on an incorrectly spelt word and highlight that word in red. This is by means of the Spelling dialog. You can choose one of the Suggestions.

You can click on the Options button to see the Spelling Options dialog.

 

Thesaurus

 

By clicking on the Thesaurus icon you will be shown the Thesaurus dialog. Currently the Thesaurus is an American thesaurus.

To use the Thesaurus you firstly need to have the cursor within the word you want to look up.

To do this either:

1) click with the mouse at the start of the word, or within the word, or highlight the word

2) click on the Thesaurus icon.

 

 

Spelling Options

 

By clicking on the Spelling Options icon you will be shown the Spelling Options dialog.

Previously we covered how to choose the dictionaries you want.

The Spelling tabsheet deals with the general options and situations in which it will ignore certain spellings.

The most important of these is to enable Live Spelling. This is the option "Show spelling erros as you type". It is enabled by default. This means that as you type your text the spell checker constantly checks each word. If it finds a word in error it will display a squiggly red line under the word.

The Undo button returns you to the previous word which was corrected, and changes it back to what it was previously. The option "Automatically correct spelling errors as you type" only works if you have Auto-Corrections.

Auto-Corrections can be made during Live Spell Checking when you right click on a misspelt word. They can also be made on the tabsheet Custom Dictionary.

This file, usually 'SYSU0001_AutoCorrect.adu' is written to the Spell folder.

 

The tabsheet Custom Dictionary enables you to 'Edit custom dictionary'. The default name is based on the user name. For most users this will be SYSU0001. So the custom dictionary name will be 'SYSU0001.adu'. This is written to the Spell folder.

 

Live Spell Checking

 

Provided you have enabled the option "Show spelling errors as you type" you will see a red squiggly line under the word.

We covered this topic in the section "Spelling Options".

 

When you first view the text: generally speaking you will not see the misspelled indiciation until you have keyed a character or highlighted some text.

Assuming you want to correct the misspelt text you can:

1) right click from within the word. You will see a pop up appear with suggested corrections, and other choices such as invoking the Spelling Checker

2) click on the Spelling Checker. This choice will take you back to the start of the text.

 

 

Suggestions Learning Dictionary

 

As you type words GENP's spelling checker 'learns' how you tend to misspell words. If one word is frequently misspelled as another, then GENP will remember this fact and will place the word at the top of the suggestions list for you.

To do this GENP holds your misspellings in a file. The name is based on the user name. For most users this will be 'SYSU0001_sp.adl'. This file is written to the Spell folder.

 

Attribute and Source memo fields

 

When you are editing Attributes and Sources you can use the Editor with memo fields. An example of a memo field is the Memo in a Birth attribute.

To edit the Memo you can either:

o use in place editing

o double click to use the Editor

o right click and choose menu item Editor.

 

Using the Editor. Please see the appropriate section in the Manual.

After exiting the Editor any changes you have made will be visible in the Memo. If you want to accept these changes click OK, otherwise click Cancel.

To exit the Editor either:

o click the X button at the top right hand corner

o press ALT F4.

(2009)

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